Jobs

• Position: Administrative Specialist | Team Leader
• Company: Nodefusion d.o.o., Zagreb, Croatia
• Location: on-site in Office Buzin
• Employment Type: Employment Contract
• Workdays: Monday – Friday
• Work Time: Full time (8 hours per work day)
• Work Hours: 9-17h
• VODITELJ-ICA ADMINISTRACIJE-ADMINISTRATION TEAM LEAD – Burza rada, Hrvatski zavod za zapošljavanje (hzz.hr)

Requirements:

• Minimum Qualification: High School, EQF 4 Level (by European Qualifications Framework (EQF))
• Minimum Croatian Language: C1 Level (by Common European Framework of Reference for Languages (CEFR))
• Minimum English Language: B2 Level (by Common European Framework of Reference for Languages (CEFR))
• Good digital skills in Microsoft Windows, Word, Excel and Outlook
• Discipline, systematic approach, good communication skills

Job description:

• Independent and Teamwork:
  • Leading the Administrative team and delegating tasks
  • Ensuring data availability and reporting to management
• Managing various administrative tasks and operations to support business operations:
  • Various tasks in procurement, gathering offers, creating orders, entering suppliers into the ERP system
  • Entering and processing incoming invoices (through a defined ERP process)
  • Reminding customers, financial reconciliations of account cards, support in posting and reposting through ERP software, communication with external accounting
  • Internal analyses and reports, controlling, supervision based on system data
  • Various tasks related to the office and its maintenance (contacting the janitor as needed, etc.), answering the phone and redirecting calls, etc.
  • Various tasks related to the legal segment, contracts, reconciliations, and communication with external lawyers
  • Various tasks related to compliance, ISO, workplace safety, and others, through control points
  • Various tasks related to organizing team building projects, employee care, surveys, and forms, as well as business processes for hiring, termination, etc.
• Managing regular periodic financial activities according to existing predefined processes within the ERP application:
  • Daily entry of bank statements
  • Daily scanning and entry of incoming invoices
• Improving and enhancing internal administrative processes, potential automation, and maintaining and documenting existing processes
• Working on projects for EU funds, ISO, etc.
• Advancement and tracking of technology with new modern IT tools for daily use (project management, forms, processes, documentation, etc.)
• Office management and various administration tasks

What we offer:

• Work at a private IT company, in the Information Technology industry, in the Zagreb Office
• Working within a young, creative team, in a dynamic and inspiring environment
• Opportunities for personal and professional development, with room to prove your skills
• Access to online professional education and exposure to the latest equipment and emerging technologies
• Planned time and resources for research and development, including education
• Modern office space with professional equipment, including two QHD monitors and a business-class computer
• Corporate discounts with various suppliers/service providers
• Flexible working hours upon approval
• Work from home day upon approval
• Transportation compensation
• Paid vacation allowance, paid award for work results, paid jubilee awards
• Benefits for children of employee, paid support for newborns
• Salary stimulus (through KPI’s and OKR’s)

Employment advantage:

• Work experience in accounting, finance, reporting and office management
• Experience with ERP software – Microsoft Dynamics 365 Business Central, Microsoft Power BI
• Category B driving license